备忘录是什么

备正敏忘录是在外交实践中指国家间或外交代表机关之间使用的外交文书，实际上是一种口头通知或谈话记录。用于说明某一问题在事实上或法律方面的细节，或明确外交会谈中的谈话内容；陈述、补充自己的观点、或反驳对方的观点。交涉中为使对方便于记忆谈话内容或避免误解，既可将谈话内容预先准备妥当，谈后面交对方，也可在事后送交。可作为照会的附件，也可单独使用。其郑重性仅次于照会。 备忘录用第三人称写成起首和结尾，不用致敬语，开头就叙述事实。面交的备忘录无抬头和落款，也无编号（送交的有），但有发文日期、地点。说帖、非文件、工作文件，也属于备忘录。写法 备忘录一、概述备忘录是一种录以备忘的公文。在公文函件中，它的等级是比较低的，主要用来提醒、督促对方，或就某个问题提出自己的意见或看法。在业务上，它一般用来补充正式文件的不足。它的内容可以分为以下几项：书端(Heading);收文人的姓名、头衔、地址(Addressee’s Name, Title, Address)；称呼(Salutation)；事因(Subject)；正文(Body) ；结束语(Complimentary Close)；署名(Signature)。二、注意事项书端部分包括发文机关的名称、地址、发文日期，有的还包括电报挂号、电传号、电话号码等。许多机关有自己特制的信笺，在写书端时，其格式和标点符号的使用与一般信件的相同。收文人(或收文单位)的姓名、头衔、举闹枝地址一项写在左上角编号处的下面，其格式与书信的写法相同。称呼从左边顶格写起，对一般机关、团体的负责人一般用 Dear Sir， 对政府官员可用 Sir。“事因”一项目前采用得较少。它可放在称呼语之前，也可放在其后，前面可加 Re或Docket, Subject。如果此项写在称呼语之前，多从左边的顶格写起；若放在称呼语之后，一般写在信笺正中。它多采用不完整的句子，只需很少几个词，甚至一个词，目的在于使收文人对文中的主要内容一目了然，便于及时处理。正文、结束语和署名等项与一般信件的弯兄格式相同。三、举例例1Directions: Write a memorandum of about 100 words to the student service department and ask them to fix a telephone for each dormitory.MEMOAugust 16,2004To:The leader of student service departmentFrom: Li MingSubject:TelephoneDear Sir,I would like to remind you that we are in want of a telephone for each dormitory. As a university student, we need to cope with the daily increasing communications with teachers, friends and people outside the campus.We need a telephone to get and send message, which is important for us. Though most of us have mobile phones and e-mail address, a telephone in the dormitory is after all the most convenient and cheapest tool of communication. I hope that you will pay attention to this problem and solve it as soon as possible. Regards.Yours，Li Ming*“remind”一词用法比较多，可以在后面直接接人或宾格，如“提醒我”译为please remind me.如果提醒某人某事则用remind somebody of something ，也可以在后面加从句，即“remind sb that”，remind还有一个意思为“使想起”同样用remind…of…的结构，应注意与提醒某事区分。例2Directions:You are supposed to write a Memorandom of about 100 words to the leader of the supply section to borrow one more microscope for your biological experiment. It should include:1) Why you need the microscope.2) When you need it.MEMOAugust 12,2004To: Mr. Gates, leader of the supply sectionFrom:Li Ming of the biological laboratorySubject:MicroscopeDear Sir,I’m a student of biology department and we are badly in need of an extra microscope in order to improve our experimental work.Our experiment will start on Friday, so please issue a microscope to us as soon as possible so that we can prepare better for the experiment.With kind regards.Yours sincerely,Li Ming*这是一封备忘录，在写备忘录的时侯，一定要注意它的格式，尤其要在开头写清楚是谁写给谁来备忘的，用From: To：两个单词即可。文中的“badly”是“非常的，迫切的”意思。短语“in order to”同下句的“so that”意思是一样的即：为了，目的是。不同的是前者后接动词原型而后者常跟目的状语从句 ，类似的短语还有“in order that”，用法与“so that”相同。例3Directions: If you are the teacher of the students’ Counseloris office: P: steelpes, and you have received a letter for requesting for paid education leave from a student. Write him a memo to reply him including details:1) The result of his requirement. 2) The reason for rejecting. 3)some suggestionsYou should write about 100 words.To: Records SectionFrom: P/ Steelpes, Career PlanningSubject: Request for Paid Education LeaveDate: May 22, 2004In response to your request for one year of paid education leave to take a degree in English literature, I have to inform you that we cannot authorize this leave.While we appreciate your desire to improve your knowledge, we feel that English literature is not directly related to your present position and to the goals of this organization. I am aware of your great interest in literature, and I would like to point out that you could gain advantage to apply for leave without pay. If you need another information on the above, do not hesitate to keep touch with me at any time.P. Steels* 首先要注意本篇备忘录的格式很标准。然后注意这个备忘录的个别词的用法，譬如：be aware of 注意到、当心的意思，point out 指出，request for 要求，in response to 反馈。例4Directions: You are a supervisor of a big company. The chief of operations wants to adopt the“punch-in”system to increase productivity. Write a memo to talk about this:1) Does the “punch-in”system benefit the company?2) If the company doesn’t adopt it, what else can we do to increase productivity. You should write about 100 words.To. David Green, Chief of OperationsFrom: Tony. Party , SupervisorSubject: Comments on the “Punch-in” SystemDate: March. 22, 2004This is further to your memo dated March. 20, 2004, in which you proposed that employees adopt the “punch-in” system.I fully agree with you that we must increase productivity. As far as your proposal that if the “punch-in” system is adopted, we would have a tighter control over the employees is concerned. However, I don’t think so. I personally think that, to accomplish this, we should give the employees more incentives to work faster. I feel that if we ( the supervisors) could meet with you , we could discuss different possiblilities to create such incentiveness.Your consideration of this suggestion would be appreciated.Tony Party* 此篇是对一篇备忘录的回复。生产主管认为实行打孔考勤制度(“punch-in”system)，有利于增加生产效率。但督察却不这样认为。他认为“should give the employees more incentives to work faster”。例5Directions: You are a manager of administration office naming Vera. M. Bradford. The board of directors have decided to anew the Fitness Center. Write a memo to tell all the employees that:1) How long will this project be last for?2) Welcome the employees to provide suggestions. You should write about 100 words.To: Every EmployeesFrom: Brian AponteDate: November 18, 2004Subject: Fitness CenterThe board of directors approved the idea for anew Fitness Center at its meeting yesterday. Work on the Fitness Center will begin right now and should be completed within 90 days. An employee representative from each division will be appointed to determine the type of equipment and programs that will be made available.We are happy to be able to provide a facility that will contribute to the physical fitness of all our employees. Your representative on the task force will contact you soon for your suggestions about activities and equipment.Brian AponteAdministration Office, Manager* 这是一篇关于公司修建健身中心的备忘录。备忘录中说健身中心工作马上开始而且“completed within 90 days”。而且希望各部门代表与主办部门联系，征求关于活动和设备的意见。